What is a school management system?
Software that holds a school's learners, classes, marks, attendance, fees and reports in one place instead of in exercise books and Excel files. The console sits on the office computer, teachers enter marks on a phone, and report cards print for the whole school in one run.
How much does school management software cost in Uganda?
Expect UGX 1,500,000 to 6,000,000 for a school of 300 to 1,000 learners, depending on modules and whether fees and attendance are included. Per-learner cloud subscriptions run UGX 2,000 to 8,000 a learner per term. One-off local software is cheaper over five years.
What is the best school management system in Uganda?
The best one is the system your teachers will actually use without training for a week, that works when the internet goes off, and that prints the report card your parents already recognise. Ask for a demo with your own class list, not a sales video.
Is there free school management software for Ugandan schools?
Free tools exist but usually stop at marks entry and give you no teacher app, no offline mode and no support during reporting week. For a school, the cost of a failed report day is far higher than the licence, so free is only sensible for a very small school.
Can report card software work without internet?
Yes. DeryCode keeps everything on the office computer and the teacher phones, and syncs only when there is a connection. Marks entered in a village classroom are saved on the phone and reach the office later, so a dead network never blocks the term.
How does the teacher app help a school?
Teachers enter marks for a whole class on their own phone, one line per learner, with totals and grades calculated as they type. They can also scan a filled paper marksheet with the phone camera. That removes the queues around the one office computer at the end of term.
Which grading does the system support?
Uganda's current systems. O-Level totals follow the 20 percent coursework plus 80 percent exam rule, A-Level uses its own weights, and PLE uses aggregate and divisions. Report cards can print grades in letters or in the numeric form your parents expect.
Can parents receive results on their phone?
Yes, through SMS or WhatsApp if the school has a messaging account. Most schools send the term summary with position, average and the head teacher's comment. Others send a PDF report card. Parents' numbers are stored per learner, so sending is one click.
How long does setup take for a school of 500 learners?
One to two weeks. Importing the learner list takes a day if you have it in Excel, staff accounts another day, then subject and grading settings. We run one term alongside your current system so you can compare before switching fully.
Is learner data safe, and who can see it?
Each school's data sits in its own file and never mixes with another school's, even on the same phone. Within a school, a teacher sees only the classes assigned to them, and the head teacher sees everything. Marks are backed up automatically.
Do we have to change our report card design?
No. We rebuild your existing report card layout, including the school badge, the comment lines and the signature block. If you want a cleaner layout we can design one, but parents should recognise the paper their child brings home.
How much time does it save teachers per term?
Schools report 3 to 6 days saved per term on the reporting run: totals, positions, aggregates, comments and printing happen in one pass instead of being calculated by hand for every learner and every subject.
Can it handle A-Level combinations and BOT, MID, EOT exams?
Yes. It tracks subjects per combination, keeps Beginning, Mid and End of Term marks separately, and calculates the final mark with the weights your school uses. Promotion and next-class placement follow the same data.
What hardware does a school need?
One office computer running Windows for the console, a printer, and any Android phone for each teacher. No server room, no network engineer. Schools with a computer lab can add more console seats without buying anything extra.
Need the exact figure for your business?
Prices depend on what you actually need. Send us your requirement on WhatsApp and you get a written quote with the scope, the timeline and what is included.